Free Printable Baby Shower Planner for Boys (16 Pages — Instant Download)
- Vanina
- 5 days ago
- 4 min read
Planning a baby shower is one of the most joyful things you can do for someone you love — and one of the most stressful, if you don't have the right tools. There are guest lists to manage, budgets to track, menus to plan, vendors to confirm, and games to organize, all while keeping the mom-to-be blissfully unaware of the chaos happening behind the scenes.
This free 16-page printable baby shower planner was designed to hold all of it in one place — beautifully.
Designer's Note: This free planner was designed by Vanina at Karmela's Celebrations.
The matching baby shower invitation collection — in the same blue coquette bow & wildflower style — is available in my Zazzle shop.
What's Inside the Free Printable Baby Shower Planner
Sixteen pages of thoughtful, practical planning pages, all in a coordinated blue floral & bow design:
Page | What It Does |
Cover Page | Mom-to-Be, Shower Date, Venue, Hosted By |
Welcome & How to Use | Planning tips and important notes for hosts |
Planning Timeline & Master Checklist (×2) | Week-by-week tasks from 8–10 weeks out to the day of |
Guest List & RSVPs | Track names, phone, RSVP status, dietary needs & gift received |
Budget Tracker (×2) | Estimated vs. actual costs across all categories, with Total Budget Goal |
Menu Planner (×2) | Appetizers, mains, salads, cake, beverages, mocktails & dietary notes |
Decoration Ideas & Mood Board Notes | Theme, color palette, signage, centerpieces, backdrop & more |
Supplies & Vendor Checklist | Shopping list + vendor contacts with confirmation status |
Gift Registry & Thank-You Tracker | Log gifts, giver names, registry vs. gift card, thank-you sent |
Games, Activities & Party Flow | Run of show + planner for 3 games with descriptions, supplies & prizes |
Day-Of Checklist & Emergency Contacts | Before setup + during the shower + key contacts |
Notes Page | Free space for anything extra |
Closing Page | "Congratulations, Mama-to-Be!" — a sweet ending to a well-planned celebration |
Free Download
The planner is a PDF, Letter Size (8.5 × 11"), ready to print at home or at any copy shop. No sign-up required. No email needed. Just click and save.
Print tip: For best results, print on white cardstock (90–110 gsm) rather than standard copy paper. The colors and floral details will look significantly more polished — and it holds up better when you're writing and erasing throughout the planning process.
How to Use the Planner
Start with the Planning Timeline — it works backward from the shower date and tells you exactly what to do each week. Fill in the Cover Page first so the planner feels like it belongs to this specific celebration.
Work through the pages in order as your planning progresses:
8–10 weeks out → Guest List, Budget Tracker, Venue
6–7 weeks out → Invitations, Menu planning, Vendor contacts
4–5 weeks out → Decoration Ideas, Supplies Checklist
2–3 weeks before → Follow up RSVPs, finalize headcount
1 week before → Games Planner, Day-Of Checklist, Emergency Contacts
Day of → Day-Of Checklist keeps everything running smoothly
After the shower → Gift & Thank-You Tracker so no one is forgotten
The Matching Baby Shower Collection
The planner was designed in the same style as the Blue Coquette Bow & Wildflower Floral Baby Shower Collection in my Zazzle shop — soft watercolor wildflowers, a statement blue satin bow, and elegant navy typography.
If you love the planner's aesthetic and want your invitations, thank-you cards, welcome sign, and favor tags to match, the full coordinated suite is available on Zazzle — printed and shipped, or as a digital download.
The collection includes:
Baby shower invitations
Favour tags
Diaper raffle card
Books for baby card
Favors
Napkins & Plates
FAQ: Baby Shower Planner
Is this planner really free? Yes — completely free. No email, no sign-up, no strings attached. Click the download link and save the PDF directly to your device.
What size is the planner? Letter size — 8.5 × 11 inches (US standard). It prints on standard home printer paper or cardstock.
Can I print it multiple times? Yes. Once you download the PDF, you can print as many copies as you like — keep one for yourself and share with co-hosts.
Is the planner fillable digitally, or only printable? The planner is designed to be printed and filled in by hand. It is not a digital fillable PDF — the pages are beautifully illustrated and work best in print form.
Does the planner work for girl baby showers too? The design features a blue palette and bow, which lends itself naturally to a boy's shower. The planning pages themselves are gender-neutral and work for any celebration — only the visual design is in blue tones.
Where can I find matching invitations? The full coordinated stationery suite is available at the Blue Coquette Bow Baby Shower Collection on Zazzle — invitations, thank-you cards, welcome sign, favor tags, and more.
More Baby Shower Planning Inspiration
Planning a boy's baby shower and looking for theme ideas?
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